How To Protect (Encrypt) Excel, Word or PowerPoint Document

If you have sensitive information on Microsoft Word or other Office apps, you might want to consider password protecting your documents. For instance, you might have to store a Word document containing sensitive information like personal data including NRIC or passport number, personal email or even residential address. In this case, you probably should encrypt the file and share the password only with those who need to access the document. Follow this guide as we tell you how to password protect a Excel, Word or Powerpoint document.

Open the file that you wish to protect – Excel, Word or PowerPoint 2010, 2013, 2016.

Excel Document:  Click on “File” menu -> Info -> Protect Workbook -> Encrypt with Password

Word Document:  Click on “File” menu -> Info -> Protect Document -> Encrypt with Password

PowerPoint Document:  Click on “File” menu -> Info -> Protect PowerPoint -> Encrypt with Password

Enter the password and click “OK”

Confirm the password in the Re-enter password box.


  • Passwords are case-sensitive
  • If you lose or forget your password, Microsoft won’t be able to recover it for you. Be sure to keep a copy of the password in a safe place or create a strong password that you’ll remember.

Leave a Reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.